Privacy Policy | Arts Connect

Arts Connect Privacy Policy
July 2026
Arts Connect is the operating name of individuals Rob Elkington and Becky Thompson.
By using this website, you are agreeing to all of the following terms, and to our
processing of your personal data in accordance with them.

GDPR Privacy Policy
Your privacy is very important to the CLA (The Data Controller). We are committed to
safeguarding the privacy of each data subject. This GDPR Privacy Policy sets out how we will treat the personal information we hold and some of the steps we have taken to be
GDPR compliant. If you have any questions about this privacy statement or our
treatment of your personal information, please write to us by email.

GDPR Statement
This Statement sets out the steps that Arts Connect has taken as part of the process to
ensure continual GDPR compliance.

The EU General Data Protection Regulation (GDPR) superseded the existing Data
Protection Act in the UK on 25 May 2018. GDPR was designed to protect and empower
all EU citizens’ personal data and to overhaul the way that organisations approach data
privacy.

To be compliant with this Arts Connect has produced a GDPR Privacy Policy to make
clear our GDPR responsibilities and approach. We will review our internal systems and
procedures annually to ensure that we meet the enhanced GDPR requirements.

Arts Connect will comply with the GDPR principles requiring that personal data is:
• Processed lawfully, fairly and in a transparent manner in relation to individuals
• Collected for specified, explicit and legitimate purposes and not further
processed in a manner that is incompatible with those purposes
• Adequate, relevant and limited to what is necessary in relation to the purposes
for which they are processed
• Accurate and, where necessary, kept up to date
• Kept in a form which permits identification of data subjects for no longer than is
necessary for the purposes for which the personal data are processed
• Processed in a manner that ensures appropriate security of the personal data,
including protection against unauthorised or unlawful processing and against
accidental loss, destruction or damage, using appropriate technical or
organisational measures

Personal data collection
Arts Connect may process the following kinds of personal information:

• Name, job title, organisation, contact details and location details if provided
• General information that you provide to us (via email, phone, postal
correspondence, or in person).
• Any other information that you choose to send to us
• Information about our contractors, Board and Advisory Panel (such as name,
address, email, social media, telephone numbers)
• Special category information only as required for our planning, monitoring and
reporting for instance if you take part in activities, panels, apply for roles. Such
sensitive personal data shall only be collected after having obtained your explicit
consent to do so or where it is necessary to do so to comply with legal
requirements including for employment law purposes

Arts Connect will not process:
• Any other special category information

Using personal data
Personal data submitted to us will be used for the purposes specified in this Policy.

We may use your personal data to:
• Contact you to provide you with our enewsletter, other relevant information or to
gather more information regarding your views on arts and education.
• Contact you via telephone, email or by postal correspondence.
• As necessary for the performance of tasks carried out in legitimate interest,
namely the support of the aims of Arts Connect
• To continue an on-going relationship with Arts Connect supporters, partners,
clients, funders
• In processing data under our legitimate interest, we continue to consider our
privacy impact and maintain a low risk to data subjects

We will not:
• Collect any data that is not relevant to the above
• Sell or rent your information to third parties
• Share your information with third parties for marketing purposes

Retention policy
Arts Connect reserves the right to hold data related to those who have opted-in to
receive information about us. We will keep data for as long as is needed to complete the
task for which it was collected. Arts Connect’s relationships with partners are often long
term, and so we expect to keep your data for as long as that relationship exists.

Personal data security
We will take reasonable technical and organisational precautions to prevent the loss,
misuse or alteration of your personal information.

Arts Connect will store all the personal data you provide on secure data systems.

Disclosures
Your information may be accessed by relevant consultants or subcontractors (i.e. the
outsourcing of our enewsletter preparation or website development to a consultant) or
staff or other suppliers insofar as is reasonably necessary.

In addition, we may disclose your personal information to third parties:
• To the extent that we are required to do so by law (HMRC, Charity Commission)
• In connection with any legal proceedings or prospective legal proceedings
• To any person who we reasonably believe may apply to a court or other
competent authority for disclosure of that personal information where, in our
reasonable opinion, such court or authority would be reasonably likely to order
disclosure of that personal information

Except as provided in this Policy, we will not provide your information to third parties.
We may from time-to-time pass data to other organisations, known as Data Processors,
to provide specific services to us. For example, providing data to a mailing house in
order to send copies of a publication you have requested. A contract is always in place
with a Data Processor, and they are not allowed to do anything with your data other than
that which we have requested.

Young People
If you are under the age of 18 you must seek permission from your parent or carer
before registering any personal information with Arts Connect. We may collect personal
information about individuals under 18 who take part in our courses, programmes and
events, for the purpose of running these activities. We may also collect personal
information such as imagery and testimonials for the purpose of promoting our
programmes and projects. In this instance we will always ask for consent to use this
information from the individual (if they are 18 or over) or their parent or carer (if they are
under 18). We always treat people under the age of 18 in line with our Safeguarding
Policy.

Your rights
The law requires us to tell you that you have a variety of rights about the way we process
your data. These are as follows.

• You may change or stop the way in which we communicate with you, or process
data about you, and if it is not required for the purpose you provided it, then we
will do so
• Where our use of your data requires consent, you may withdraw this consent
• Where we rely on our legitimate interest to process data, you may ask us to stop
doing so
• If you are not satisfied with the way we have processed your data, then you can
complain to the Office of the Information Commissioner

Access to the personal information we may hold about you
You can ask us whether we are keeping personal data about you and request a readable
copy of any personal data which we keep about you, by sending an email to stating the information you require. Although we may require you to provide proof of your identity in advance, we will aim to respond to your request within 28 days and will do so free of charge. You have the right to ask us not to process your personal data for marketing and/or fundraising.

The accuracy of your information is important to us so do let us know any updates to
your contact details as soon as you can, and we will ensure that we update our records
promptly. Only the accurate and up-to-date data will be kept.

Privacy policy update
This Policy will be reviewed annually, and we may update it from time-to-time by posting
a new version on our website. signatures). This policy was last updated in July 2026.

Other websites
The website contains links to other websites that are not under the control of and are
not maintained by Arts Connect. We are not responsible for the content or reliability of
the linked websites. Arts Connect provides these links for your convenience only but
does not endorse the material on these sites.

Rights
The copyright in the contents of this website is owned by Arts Connect or its licensors.
This includes, but is not restricted to, text, images and videos.

If you send us stories or examples, you are consenting to our editing that material for
use on this website or for other publicity and advocacy purposes. The primary purpose
of editing will be to make the material legible and fit with formatting. If you send us your
evidence, you are consenting to us posting the evidence on our website and including it
in any databases of evidence which we may create and share. Unless previously agreed,
we will not alter the evidence documentation that you provide; however, we may alter
your description of it.

We reserve the right not to publish any material that you provide. All decisions regarding
publication or posting to the website are at our absolute discretion.

You agree not to send us examples, stories or other material that would infringe the
intellectual property rights of any third party.

Use of cookies virus protection disclaimer
We may on occasion gather information regarding your computer whilst you are on our
website. This enables us to improve our services and to provide statistical information
regarding the use of our website. You won’t be identified personally; data gathered is
statistical and relates only to visitors to the site and their use of it.

Although care is taken to check and test material at all stages of production, we cannot
accept responsibility for any loss, disruption or damage to your data or your computer
system which may occur whilst using material derived from this website.

We have tried to ensure the accuracy of the contents and information provided in this
website, as at the time of posting. However, we disclaim all liability to you arising out of
your use of the site.

Governing law
These terms and conditions of use and your use of the services shall be governed by
and construed in accordance with English law, and the English Courts shall have
exclusive jurisdiction in connection with all matters relating to these terms and
conditions of use.